Ross-on-Wye Angling Club (the club) is committed to protecting and respecting the privacy of its members. For any personal data you provide for the purposes of your membership, Ross-on-Wye Angling Club is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure, and transparent way.
What personal data we hold on you
You may give us information about you by filling in forms, manually or online, or by corresponding with us by telephone, e-mail or otherwise. This includes information you provide when you apply for membership of the Club, or elect to join the club’s membership waiting list. The information you give us may include your name, date of birth, address, e-mail address, phone number and gender.
Why we need your personal data
The reason we need your Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide
the services you are registering for.
Reasons we need to process your data include:
• Maintaining current and accurate membership records.
• Maintenance of the club’s membership waiting list and issuing invitations for membership.
• Processing of membership forms, applications and payments.
• Issuing membership cards and associated club information.
• Circulation of club notices and newsletters, including membership renewal information..
• General member communications relevant to the running of the club, maintenance of the club’s
fisheries and club-related information of interest to members.
• Corresponding with an individual member – for example in the event of a breach of club rules.
• Analysing anonymised data to monitor club membership trends.
From time to time the club may share with members information received from third parties when such information is considered by the club committee to be relevant to the interests of the club and its members.
Who we share your personal data with
The Club does not supply any personal data it holds to any third party.
The Club’s data processing may require your personal data to be transferred outside of the UK for the purpose of cloud hosting. Where the Club does transfer your personal data overseas it is with the appropriate safeguards in place to ensure the security of that personal data.
How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. Any personal data we hold on you will be securely destroyed and/or deleted from electronic files within 24 months of a membership lapsing and not being renewed. Your data is not processed for any further purposes other than those detailed in this policy.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data. As a data subject you are not obliged to share your personal data with the Club. However, if you choose
not to share your personal data with us we may not be able to register or administer your membership.